Introduce yourself to all the service providers – caterer, ushers, waiters, DJ, band. That will be one less thing for them to worry about. Let the organizers know you have arrived early. Get to the venue at least an hour ahead of time. Make sure you have a brief profile of the person who will be talking so you can tell your audience what connection they have with the celebrant (Did they go to school together? Business partners? Family friends?) The section titled ‘Optional Speeches’ is reserved for relatives or family members who would like to say a few congratulatory words to the birthday celebrant. If there is no program, offer to draw one up. Respond by telling the organizer that the program will not be printed out for guests but will serve as a guide for you to keep the event running on time.
You may encounter some resistance from the organizer who may be wondering why you need a program when the party is just a small event with friends and family turning up to eat, drink and make merry. Go on to ask for a draft program of the event. Is there a dress code? (All white? Fancy dress?)Īnswers to these and other questions will give you a flavor of what is being planned. What kind entertainment has been planned? (Band? DJ? Comedian?) Ask lots of questions like the following: That could mean a telephone conversation, WhatsApp or email exchanges, or a face-to-face encounter. Here is what to do so you do not mess up. Remember, you are there to do an excellent job. Take a party as seriously as you would a conference.
When you are engaged to be the Master of Ceremonies for such an occasion, you may be tempted to under-prepare but that would be a mistake. What is private, intimate and restricted to relatives and friends?
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